Introducing A Survey To Students And Parents
Aug 21, 2011 Classroom Materials 2400 Views
When you want to deliver a survey to a group of people, such as a body of students, it is necessary to remember that this is just like giving a speech. You will want to introduce yourself and your mission to them so that they will be familiar with you and your means. An introduction is always important, so that you will gain familiarity with your students and their parents to help them feel secure about participating in your survey.
Introduce and gain familiarity
When addressing your survey to students and their parents, it is necessary to make sure they know what the survey is for. Students may lose interest when they see the word "survey" followed by a series of questions. It is discerning and can result in no feedback because they weren't aware of what the purpose of it was. Making sure that you are properly introduced to your audience gets their attention and pulls them into the desire to answer your questions. When designing your introduction, keep in mind that you want to appeal to a student's nature. You don't want to make yourself stand far above them or belittle them. Introducing yourself as a fellow member of their community will encourage them to want to participate. Be sure that your introduction covers important info such as the name of your organization and the intentions of the survey. People will want to know how and for what the information accumulated will be used. It is also recommended that you inform them where the results can be found and if they will have access to them when the time is right.
Disclose information yet maintain privacy
Because you are accumulating information from specific individuals, it would be wise to disclose any important info concerning confidentiality and privacy concerns. The importance of this inclusion is necessary because at times, you may be surveying students who are minors. Some paper work may be important to include that a parent's permission is desired for the survey. This will keep them informed on the subject and assure them of their personal security. When giving information to an organization, people want to feel that their rights and persons are not going to be unwantedly violated. You should also provide your organizations address and contact information so that if they have any questions, they feel that they know where to go.
As far as specific information goes, know that you should also include several facts specific to your survey. Students have a lot on their mind, and time is of the essence. In your introduction be sure to include an approximate time that the survey will take up out of a student's schedule. It is also important that you include a brief description of how to navigate the survey (especially if it is electronic) to make sure the survey is not difficult for them to handle.
Introductions will take you far
Overall, it is important to remember the simplest fact of all- an introduction is a polite way to meet new people. Saying "hello" is more likely to get the attention of students compared to "answer these questions." The simpler and more polite you make the process, the more likely students and parents will take the time to share their input with you.